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Ob-serve Bookkeeping Bureau

We recognise that not every Pharmacist has the time and resources to perform the bookkeeping & VAT themselves. We have therefore launched a Bureau Bookkeeping service that utilises the benefits of Ob-serve software (including the production of Management Accounts).

Our no-nonsense pricing structure makes it easy for you to understand the costs involved and see that there are no hidden extras. The packages are designed to provide you with a comprehensive service so that you can benefit from a significant time saving and concentrate on the growth of your business.

All the services below include the following benefits:

  • If documents for one VAT period are received in the following VAT period then returns will be produced within 5 working days.
  • Full bank reconciliation & cash balance procedure to pick up all entries.
  • Accurate monthly 'up-to-date' management accounts (Trial Balance, Profit & Loss, Balance Sheet) will be returned based on the actual NHS income received. Sample Reports (opens new browser window)
  • Multi-shop businesses will receive a separate P&L for each shop where stock purchases can be split.
  • Once NHS schedules are available, you’ll receive a retrospective Profit & Loss relating to the actual month’s prescriptions.
  • NPA payment schedule generated automatically for those users that wish to pay via the clearing house in the following month.
  • Potential savings on year-end audit and accountancy fees since all schedules will be provided for your accountant.
  • Work supervised by experienced pharmacy sector professionals who know and understand your requirements.
  • Optional participation in the NPA interfirm comparisons scheme (see enclosed brochure). The bookkeeping service can supply appropriate data confidentially on your behalf if required.

If subscribers to this service optionally buy the Ob-serve Pharmacist software then they will be supplied with a copy of the computerised data at the end of each month, enabling them to analyse the information, track payments etc at any time.

If you have any questions then please contact Ob-serve.

Single Shop Company Bookkeeping Service Prices ex VAT
OBSS-0 Set-up opening bank balances, suppliers, assets, creditors etc on the system. Help with organising paper systems to efficiently pass information between Ob-serve Bookkeeping Services and the pharmacy. £25.00 / hour
OBSS-1 Single Shop with less than 150 Monthly Purchase Entries (including petty cash purchases) £25.00 / hour (max£235 / month)
OBSS-2 Single Shop with between 150 and 200 Monthly Purchase Entries (including petty cash purchases) (max £275 / month)
OBSS-3 Single Shop with more than 200 Monthly Purchase Entries (including petty cash purchases) (max £310 / month)
Multi Shop Company Bookkeeping Service Prices ex VAT
OBMS-0 Mandatory one-off site visit to set-up opening bank balances, suppliers, assets etc on the system. Help with organising paper systems to efficiently pass information between Ob-serve Bookkeeping Services and the pharmacy. Software configuration for the different branches.

£25.00 / hour

OBMS-1 One company with two outlets sharing a bank account £325
/ month
OBMS-2 Additional outlets for single company / multi-shop above

£40.00
/ month per shop

You may also be interested in our Payroll Service.


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